Do I have to switch off Vagaro?
No. Keep Vagaro exactly as it is — KwickPhone works alongside it, answers the calls, and hands your team the booked job to enter.
Can it take payment on the call?
Yes — fully PCI-compliant. It charges a card on file or takes a new one, and no one reads a card number out loud.
How long does setup take?
Minutes. Sign up yourself and set it up by talking — no website or typing required.
What happens to bookings if Vagaro is down or unreachable during a call?
If KwickPhone can't reach Vagaro to confirm a slot, it doesn't invent an opening. It either offers to take the caller's details and text them once the calendar is back, or routes the call to your team, so you never end up with a phantom appointment that isn't actually in Vagaro.
Can this handle multiple locations or several staff calendars in Vagaro?
Yes. KwickPhone can route a caller to the right location or provider based on what they ask for and read the correct calendar in Vagaro for that resource. Availability, service types, and confirmation text are all tied to the specific Vagaro calendar the booking belongs to.
If we switch away from Vagaro later, do we lose our appointment history?
No. Your appointment records live in Vagaro, and KwickPhone only reads and writes to it rather than holding your schedule hostage. If you move to a different scheduling tool, your history stays in Vagaro and we reconnect KwickPhone to the new system.
What booking situations does KwickPhone not handle automatically with Vagaro?
It won't override a blocked-off slot, double-book against your rules, or make judgment calls on complex multi-service requests that don't fit a defined service type in Vagaro. In those cases it collects the details and hands the call to your team, so a person makes the final call.
